Warwick Arts Centre
14th - 16th August 2009
 
 
 

FAQs

General

When is the convention being held?

Aya Revolution 09 is being held from 14th - 16th August 2009.

Where is the convention being held?

Aya Revolution 09 is being held at the Warwick Arts Centre, University of Warwick, near Coventry. See the Venue page.

Who's in charge of this convention?

See the Staff listing. It's largely the same team as Aya Con 2005, with a few changes. The team are all experienced event organisers.

How long does the convention last?

The convention will run from 12 noon on Friday 14th August, to midnight on Sunday 16th August.

How big will the event be?

We hope that Aya Revolution 09 will be the biggest UK anime convention to date ^_^

What's happening at Aya Revolution 09?

See the Events page. If you'd like to suggest an event to be held at Aya, post to the Events section of the Aya Forum. If you'd like to run an event at the convention yourself please use our events proposal form.

Registration

How do I sign up? When will registrations open?

See the Registration page. Registrations will be open within a few weeks.

How much does it cost?

Membership prices will be announced once registration is opened. This will not include the cost of overnight accommodation (see below).

Will I be able to buy a ticket on the day of the convention?

We have no plans at this time to sell registrations "on the door". Registrations must be purchased in advance.

Are there any age limits?

Yes. There is a minimum age of 18 for membership of the convention. Under-18s create awkward legal issues for us over guardianship.

How can I pay for registration?

Right now we are only planning to offer membership via Google Checkout so you will need to use a credit/debit card to pay online.

Do I have to prove my age to get in? What forms of ID do you accept?

Yes, you are required to present an acceptable form of photographic ID and proof of age in the name of your registration to staff on arrival at the convention. The only acceptable forms of ID are:

* Passport
* Photocard driving license (full or provisional, must include photographic card)
* CitizenCard
* Prove It Card
* Validate UK Card
* Young Scot Card (the new version with PASS hologram, not the old one)
* Armed Forces photo identity card
* EU National Identity Card
* Other ID supported by the PASS scheme (with an authentic PASS hologram)

Expired ID is not accepted.

Travel

How do I get there?

See the venue page.

Can I get there by public transport?

Yes, the Warwick campus is on a bus route from Coventry railway station, approximately three miles from Coventry city centre.

Can I park my car onsite?

There will be free parking for con attendees in car park 6,7,8 and 15 over the course of the weekend.

On Site Accommodation

What on-site accommodation is available?

There will be approximately 900 single rooms available on-site. These will be allocated on a first-come-first-served basis: 600 of these will be ensuite with bath and shower, the remainder will have shared bathrooms.

How much does it cost?

Accommodation costs £41.25 + VAT (£47.44) per night.

Does the price include breakfast?

No. The price is room only. There is a self-service cafeteria a short distance from the accommodation, which will be open for purchase of breakfast, lunch and dinner.

How do I book on-site accommodation?

Accommodation booking will be handled by Warwick Conferences (NOT AyaCon). They have set up a website for online booking using credit/debit cards. You will be given the link to this site when you register for Aya Revolution.

Can I pay by cash or cheque?

No, Warwick Conferences will only accept credit or debit cards.

Can I book by telephone?

No, Warwick Conferences will only accept bookings on the website.

When will my card be charged?

Your card will be charged as soon as you make the booking.

Can I share my single room with a friend to cut costs?

No. Only one person may stay in a single room.

Can I request the room next door to my friend?

No. If you and your friend book rooms at the same time, it's possible you may be in adjacent rooms, but it cannot be guaranteed. Warwick Conferences will NOT be accepting special requests for room allocations, except for members with disabilities.

Can I request a room with wheelchair access?

Yes. Warwick Conferences will have a space on their booking form to specify access requirements.

When is check-in time? Where do I collect my key?

You can collect your bedroom key from Warwick Conferences reception, Rootes Social Building, during the hours of 15:00 - 23:00.

When is check-out time?

Please vacate your room and return your key to Warwick Conferences reception by 9:30am on the day of departure.

Will there be a left luggage facility?

Yes. Warwick Conferences will provide a left luggage facility.

Is there a key deposit (damages deposit)?

No, there is no key deposit.

What if I have to cancel my room booking?

If you wish to amend your booking, please give at least 24 hours notice and advise Warwick Accommodation by email or in person at Warwick Conferences reception. The email address is available on the web page used to make the booking with Warwick Conferences.

Other Questions

Hey! My question isn't listed here!

Post your question in the "Questions & Answers" section of the Aya Forums, and we'll do our best to answer it.

 
 
 
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